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Lugar Florham Park, Estados Unidos, East Providence, Estados Unidos Categoría Otras Posiciones PUBLICACIÓN 14/01/2022 ID Puesto 2106523
Executive Assistant - East Providence, RI-2106523

Description

The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management, scheduling meetings, booking meeting rooms, and coordinating travel arrangements, including booking travel tickets and settlement of related expenses. This individual will also conduct administrative and office-related project functions for multiple directors/managers and their teams. Must be able to manage competing priorities and be willing to travel occasionally to other corporate sites (Boston, Framingham, Dorchester, and potentially Reading, PA).

Responsibilities

  • Circulates presentation materials and other documents for meeting attendees as appropriate.
  • Creates filing systems and monitors efficiency, copies/collates complex materials.
  • Drafts emails and other documentation as instructed for review by management.
  • Gathers information, maintains/updates more complex spreadsheets/databases.
  • Organizes and maintains diaries/calendars/schedules and maintains responsibility for scheduling appointments.
  • Prepares purchase orders as required and obtains the appropriate approvals.
  • Provides advanced clerical support, prioritizes mail, develops agendas/programs for meetings.
  • Takes and relays messages and appropriately escalates calls to the appropriate personnel.

Qualifications

Bachelor's Degree in Business Administration or equivalent field, or equivalent work experience

Work Experience: 3-5 years, Administrative Support or similar

Skills & Abilities

  • Ability to apply independent judgment when resolving routine inquiries
  • Ability to effectively interact with senior level management both internally and with external clients
  • Ability to manage top-level managers supported with tact, diplomacy, and assertiveness
  • Ability to multi-task, react and think quickly
  • Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality
  • Ability to seek clarification or assistance when needed
  • Attention to detail and problem-solving skills
  • Continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
  • Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget
  • Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management, and planning skills
  • Demonstrated calendar management and scheduling
  • Desire to work as a true partner with the Executive and anticipate needs
  • Excellent interpersonal, written, and communication skills
  • Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality
  • Exceptional customer service skills
  • High level of attention to detail and demonstrated problem-solving skills
  • Ability to approach tasks from a positive perspective and with openness to change
  • Polished executive assistant with professional maturity and previous corporate environment experience
  • Requires professional demeanor at all times and must be flexible in a fast-changing environment
  • Self-starter with a strong sense of ownership and involvement
  • Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint)
  • Within guidelines, makes independent decisions regarding planning, organizing, and scheduling work
  • Requires minimal physical effort such as sitting, standing, and walking

​​​​​​​At Santander, we value and respect differences in our workforce and strive to increase the diversity of our teams.  We actively encourage everyone to apply.

Job

:Administrative Support

Primary Location

:New Jersey-Florham Park-200 Park Avenue - 06400 - Florham Park

Other Locations

:Rhode Island-East Providence-95 Amaral Street - 06359 - Santander Way

Organization

:SBNA Operations (5000)

Schedule

:Full-time

Job Posting

:Jan 14, 2022, 1:43:39 PM

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